Must Read Guide

Budgeting & Booking AV for Meetings and Conferences

No Frills Download

Feeling overwhelmed by venue AV rules and hidden charges?

Get the free PDF now — no forms, no catch.
Just helpful info from real event pros.

Get clear, confident, and in control.


This free, no-fluff guide breaks down exactly what you need to know about budgeting and booking A/V for corporate events and hotel meetings.

Whether you’re planning an event for 50 – 5000+ people, this guide helps you:

  • Avoid surprise charges

  • Communicate confidently with venues and AV teams

  • Stay in control of your event budget and tech experience

Unlike venue sales reps or in-house AV “partners”
this quick-read PDF gives you:

The right questions to ask before you sign a venue contract

How to spot hidden fees for power, internet, or breakout rooms

Negotiation tips that can save thousands on AV and labor

A clear understanding of your right to use your own AV partner

Download it for free now!

Want to bring your event to life?

Here’s a quick look at how we support planners like you — from AV and production to design, logistics, and everything in between.

Let's create
something great!

We want to help transform your vision into reality.

Our team is ready to handle every aspect of your event, ensuring a seamless experience from start to finish.

Our Core Services
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Syniverse SKO 2025 " DCE and the video production team have been exceptional partners to us in preparing for and producing content throughout our Sales Kickoffs.
I consider them an extension of our team, and they bring not only video production capabilities but strategic and creative insight as well, all leading to an exceptional product that is regularly highlighted by our attendees as one of the highlights of the show.
Syniverse SKO 2025
Caroline Mulloy, VP of Brand, Customer Experience, and Design AdventHealth West Florida Division " Thank you for the incredible work you put into making our event such a success. Your professionalism, creativity and attention to detail were evident in every aspect of the production. We truly appreciate the partnership, flexibility, and expertise you bring.
AdventHealth West Florida Division
Jaime Moore Advent Health " The DCE team provided excellent service and ensured that the vision we wanted for our event was executed as planned.
Advent Health
Event Management HCA West Florida " I wanted to share my gratitude for the great work done last night at the Market Advisory Council meeting. I appreciate the excellent communication and customer service. Your team’s professionalism and adaptability with our changing timeline were appreciated. DCE’s commitment to providing the necessary support played a key role in making the event a success.
HCA West Florida
Lisa Kirkland, Assistant Vice President Community Engagement HCSB Transportation " DCE Production is always great to work with. They listen to our needs and always have everything we need ready and on cue. We love working with them every year. They are wonderful and so are the employees.
HCSB Transportation
Michelle Hall Cox Automotive Corp. " Having DCE as a partner is always a pleasure. Their knowledge on the Bizzabo platform is probably one of the reasons why we keep using this virtual tool. I am so grateful of the support that you provided me during the development of this event. Megan Jaffe was incredible! She was so supportive and proactive. Steven thank you for jumping into the equation when we more need you! And Jeremy is always a super star! Heather, thank you for you support during the whole process. Claudine nailed the day of the event as always since we had just two clients experiencing with issues getting to the platform; she jumped into other areas as the breakouts. THANK YOU so much team for your collaboration and partnership!
Cox Automotive Corp.
ProVirtual Services Tampa General Hospital " Professional Agile Adaptable Impressive
Tampa General Hospital
Event Production Port Tampa Bay " I have thoroughly enjoyed the DCE team the past eight months helping Port Tampa Bay produce its monthly board meetings via hybrid virtual webinars and live attendance.
Port Tampa Bay
ProVirtual Services Capital Group " I have been in the event industry for over 30 years and I have never worked with a company quite like yours before who is 100% available, responsive, understands our exist requirements and partners as if they belonged to Capital Group. I am truly in awe of the service received and want to thank you for your partnership, the quality of work performed by Sam on your team and for an outstanding deliverable to our clients. Thank you for hitting it out of the park.
Capital Group
ProVirtual Services Joint Special Operations University " DCE took professional ownership of the event and ensured that it was a first-class output to our audience. Thanks, DCE.
Joint Special Operations University
ProVirtual Services Tech Data Corp. " Paul, Jeremy, Steve and team went way out of their way to ensure our event was a success. Their professionalism, speed of execution and commitment to excellence was nothing short of impressive. Thank you, DCE Productions, for your partnership and for making us look so good!
Tech Data Corp.
ProVirtual Services Arbitration Forums, Inc. " I was floored at the service we were given and the extent of knowledge, support and professionalism that David Dempsey and team (Dave, Derrick, Keith, and Carl) granted us for the production of our Town Hall Meeting yesterday. Although Chad wasn’t able to be there, the support that Chad provides me is always constant and appreciated! We will continue to use DCE for all of our AV needs! I will refer to these guys as our Dream Team and will request them for all of my events!
Arbitration Forums, Inc.
ProVirtual Services Port Tampa Bay " Chad and staff are the absolute best! I use them exclusively for every event and recommend DCE to anyone looking for A/V. On time, upmost professionalism and they produce a flawless product.
Port Tampa Bay
Event Production AdventHealth " The DCE team provided excellent service and ensured that the vision we wanted for our event was executed as planned.
AdventHealth
Event Production Franklin Templeton Companies, LLC " Working with DCE was literally a dream come true. Heather, Tim, Chris, Turbo, Savannah, Mitch, Megan, Kim and all of the amazing folks on your team - truly wonderful to work with and made miracles happen with our event.
Franklin Templeton Companies, LLC
ProVirtual Services Regency Centers " The on-site team is excellent!
Regency Centers
Event Production University of Tampa " The best sound and video we have ever had at Graduation.
University of Tampa
Event Production CMM Experiential Marketing Lead " I have been in the event industry for over 30 years and I have never worked with a company quite like yours before that is 100% available, responsive, and understands our existing requirements, and partners as if they belonged to Capital Group. I am truly in awe of the service received and want to thank you for your partnership, the quality of work performed by Sam on your team, and for an outstanding deliverable to our clients. Thank you for hitting it out of the park.
- Crystal VanBrug-Pauhl
CMM Experiential Marketing Lead
Event Management The AMP Conference "
DCE has experience putting on big events. In all candor, DCE handled all the hard parts, things that should be problems that we would have made the first time we did something, we did not make because DCE had that experience. Every single member of the team has been responsive in every single aspect. I'm pretty sure we couldn't have done this without DCE or we would have made a bunch of mistakes, that all have been smoothed over and look exceptionally professional.

The AMP Conference
 Christopher Taylor, AMP CO-Chair Laura Cook " We had the pleasure of working with DCE Productions for our event at 1920 last week. They demonstrated professionalism and went above and beyond to make sure our vision for the event came to life. Their attention to detail and commitment to excellence were evident in every aspect of their work. We couldn’t have asked for a better partner for our event, and we look forward to working with them again in the future.

Thank you, DCE Productions, for helping to make our event a night to remember!
Laura Cook
The Kairos Exchange Synapse " When we work with DCE its really a start to finish experience, that's brought so much value to our team, because it is a chance to work with experts who have experience in everything from ideation, event space management and layout to facilitating the registration tools that we use. The very first experience that our community has when they engage with Synapse events is top quality, super professional and easy for the user experience.
Synapse
Lauren Prager, Chief Executive Officer of Synapse
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